What does it consist of?
Notarial records are public documents in which notaries, at the request of one of the parties, record and certify events and details they witness or are aware of, which are not related to contracts.
They are regulated under Section 4, Chapter II, Title IV of the Decree of June 2, 1944, which approves the Regulations on the organization and regime of the Notary.
Finally, it should be noted that minutes of general meetings and reference minutes in the strict sense can be requested via videoconference.
Types of Notarial Records
Testimony Deeds: These records certify the statements made by a person and the moment when they were made.
Presence Deeds: The notary is required to verify the condition of an asset at a specific location and time, and may capture images if necessary.
Claim Deeds: The notary is requested to demand something from someone or perform a specific act, documenting the request and the response received.
Social Meeting Deeds: Statements, claims, documents, and decisions taken during a meeting of a company are documented.
Deeds of General Conditions Depositions: The notary records contractual conditions that a company incorporates into its contracts, as evidence that they were in force at a specific time.
Balance Deeds: The notary certifies the final balance of an account or debt after performing the necessary calculations.
Competition Deeds: The notary’s presence in a contest ensures the integrity of the results and the randomness of the selection.
Protocolization Deeds: The notary incorporates legal and legitimate documentation into their archive, whose content is confidential and cannot be altered.
Required Documentation
For Registration Records (Actas de Inmatriculaciones), the following are required:
Property documents.
National Identification Document (DNI).
In the case of corporate participation, valid powers of attorney or appointments of administrators.
Data from the Commercial Registry.
Cadastral reference.
Assigned value of the properties.
The remaining requirements are managed by us.
At the initial signing, two witnesses are required to confirm ownership of the property. Subsequently, notices will be published at the corresponding City Hall.
For other records, the following are required:
ID of all parties involved.
In the case of corporate participation, valid powers of attorney or appointments of administrators.
Details regarding the content of the record, whether it involves presence, notification, request, etc.
If the record involves matching images to reality, two identical sets of photographs must be provided at the time of the request.
Situations in which this service can be used
To record an event or a statement.
To document the condition of an object.
To notify someone of any matter.